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Boys & Girls Clubs of Sarasota and DeSoto Counties Impact Report
Yes. We've worked with organizations across Sarasota for years, and we build the design package around real impact, not maximum scope. The goal is a report that earns its keep all year, in donor meetings, grant packets, and on your site, so the investment keeps paying off well past the launch.
Always. The report is built to feel unmistakably like your organization, your colors, type, and visual identity carried through every section and every format. The point is consistency: a supporter should recognize it as yours whether they're holding the printed piece or scrolling the web version.
No. The report is built once as a single cohesive system, then adapted for print, PDF, and web. The heavy lifting, the structure, the visual language, the way each section is built, is shared across all three. Adapting that foundation for each format is far less work than designing three reports from scratch.
Most impact reports take one to three months, depending on how ready the content is and how many formats are in play. Once the data, financials, and stories are gathered, the design moves efficiently. The earlier we're brought in, the more we can help shape how the year's story gets told, not just lay it out after the fact. That early window is where the strongest reports come together.
You bring the raw material: the year's program data, financials, member stories, and quotes. We shape it into something readable, deciding what leads, which stats get pulled out, where a story lands hardest, and how it all flows. You know your year better than anyone; our job is to make it land on the page.
Boys & Girls Clubs of Sarasota and DeSoto Counties
We understand nonprofit budgets. We've worked with organizations across Sarasota for years, and we know how to build a creative package that delivers real impact without waste. The goal is always maximum return on every dollar invested — not maximum scope for scope's sake.
Yes. Strategy, scripting, cinematography, editing, and formatting — all under one roof. The video isn't handed off to a separate vendor. It's built by the same team that designs the branding and the collateral, which is why everything feels like it belongs together.
Every year is a fresh start. We sit down with the Boys & Girls Club team well in advance and build the creative direction from scratch — rooted in that year's theme, honoree, and the look and feel of the room itself. We carry forward the institutional knowledge from previous years, but the design is always new.
The earlier the better — but we've worked across a range of timelines. Ideally, we're involved early enough to help shape the creative direction alongside the event planning team, not just execute against a brief that's already locked. That collaborative window is where the strongest work happens.
Everything the audience sees. Save the dates, social media graphics, e-blast campaigns (pre- and post-event), printed event programs, silent auction posters, place settings, venue signage, branded tribute video (in multiple cuts for different platforms), and thank you cards for attendees and donors.
Sarasota County Sheriff's Office
Everything - strategy, scripting, cinematography, editing, formatting - was handled by our team under one roof. No outside vendors. No handoffs. When you're working on something this visible, a single team owning every piece makes the work tighter and the result more cohesive.
We do. Government projects move differently - more stakeholders, more review layers, more considerations around public-facing communication. That's not new to us. We understand those dynamics going in and build our timelines around them.
The most meaningful metrics live on your side - application volume, candidate quality, which roles gain visibility. We build content designed to move those numbers. What we can say is the Sheriff's Office called this one of the busiest recruitment efforts they'd ever seen.
We build content designed to move through your review process smoothly - clear messaging, accurate representation, nothing that gets flagged. But the legal review itself sits with your team. Our job is to make that process painless by getting the creative right the first time.
This project spanned roughly a year - driven by the scope of what we were building and the realities of coordinating within a large government organization. Simpler projects move faster. But when the goal is a series built to last, we'd rather get it right than rush it.
Storytelling
Storytelling for Nonprofits
Yes. A strong story can be used more than once if the audience, framing, timing, or purpose changes. The key is not repetition for convenience. It is reinterpretation with purpose.
By paying attention to recurring conversations, asking specific questions, and creating systems that help staff, volunteers, donors, board members, and program teams share story leads as they happen. Storyfinding is less about inspiration and more about intentional collection.
You stop trying to invent from scratch. You pay attention to what you are living through, what conversations keep repeating, and what old memories those moments wake up.
New context. New stakes. New perspective. The story may be old, but the meaning may be newly relevant.
Video Production
Once you have provided all necessary approvals and remitted final payment for your project, all respective copyrights shall be transferred from us, to you for the previously agreed-upon deliverables. Unless otherwise specified, we reserve the opportunity to share your finished project as part of our client portfolio of work.
Although we don't film weddings or personal special events, we do produce video content for (as well as capture special events as they happen for) corporations - including "lunch & learns", seminars, corporate break-outs, strategic planning meetings, company retreats, and corporate outings (to name just a few).
Contact us to learn how we can help produce content for, or recap content of your next corporate event!
YouTube is the second-largest search engine in the world, owned by the first - Google. When video content is produced and added to a company's YouTube Channel, that content is not only accessible on YouTube, but is also made available to show in relevant search results on Google. By utilizing proper video search optimization methodologies your video can be used to create additional links back to key content areas on your website or other social media properties. Want to get your videos optimized for search? Contact Us!
We do not have hourly rates. We believe in delivering outstanding video production projects for our clients, with a long-term value that far exceeds its physical cost. Accordingly, each video project we produce is first reviewed with you by our production team in order to establish your specific goals and an associated scope. From there, a project outline and overall investment level are determined and presented for electronic approval. This ensures that you know exactly how much your production will cost, free of surprises, and allow you to most effectively manage your marketing budget. To learn more about our video production process, click here.
Although most video productions we produce fall into approximately video production project is unique - which makes assigning a cost to a project without talking through the details with you first very difficult. That being said most projects fall somewhere between $5,000 and $500,000.
In most cases, we can edit pre-existing footage captured outside of our team. Contact us to connect with our production team to go over the details.
Not a problem! We work with loads of agencies and video production partners from around the world who need footage captured locally for use as part of a larger production they are working on.
It's more cost-effective to have us do the local recording and send the footage via a mailed hard drive or large file relay. Contact us and we'll coordinate the details with you (including the desired video format and resolution requirements) along with the best way to get the footage to you to ensure you have what you need, when you need it.
From pre-production/planning, to full-service production & post-production/editing efforts, our in-house Sarasota video production services team can capture footage at your location(s), or you can come to our Sarasota, Florida production studio (just a short drive south from Tampa/St. Petersburg or north from Naples) and enjoy a comfortable, friendly environment to tell your story with us.
To learn more about our video production services, please visit our corresponding services page here.
Absolutely! Regardless of what stage of planning your video production project is, our team can assist with determining your overall goals, developing a content outline, writing a script, as well as a wealth of other pre and post-production services. Contact our production team today to start the process!
Yes! Our production team will travel just about anywhere!
If that is a requirement of your next production, please let us know so that travel and lodging expenses will be accounted for in our project investment outline.
Time-lapse Video Services
Yes! While it's ideal to begin timelapse documentation before groundbreaking, we can install systems on projects already in progress. We'll work with you to capture the remaining timeline and can incorporate any existing progress photos you've taken into the final video to create a complete start-to-finish story.
Timelapse videos transform your project documentation into powerful communication tools for multiple stakeholders:
- Investors & Boards: Demonstrate tangible progress and responsible project management
- Donors & Funders: Show transparent use of contributed funds for nonprofit capital campaigns
- Community Members: Build public confidence in municipal developments and reduce concerns
- Contractors & Teams: Create valuable portfolio content showcasing expertise and capabilities
- Future Clients: Prove your organization's ability to successfully complete complex projects
- Social Media Followers: Generate engaging content that attracts attention and builds excitement
We don't use generic hourly rates for timelapse projects because every project has unique requirements – site conditions, project duration, number of cameras, access challenges, and final video complexity all factor into investment. Each timelapse project begins with a site survey and consultation where we establish your specific goals and scope. From there, we develop a detailed project outline with transparent, fixed-price investment that covers the entire project timeline – no surprises, no hidden fees. This ensures you can budget confidently for professional documentation from groundbreaking to ribbon cutting.
Our timelapse camera systems are designed for projects of any duration – from 2-week renovations to multi-month long phased construction projects. Our systems include solar power backup options, cellular data transmission, and weatherproof housing rated for Southwest Florida's toughest conditions, including heavy storms and extreme heat.
Upon project completion and final payment, you receive all rights to the final edited timelapse video(s) in multiple formats optimized for different platforms as outlined by your specific proposal. Unless otherwise specified, we reserve the opportunity to share your finished timelapse as part of our portfolio of work (with your approval).
Construction & Development:
- Commercial construction projects
- Residential development communities
- Healthcare facility expansions
- Educational institution buildings
- Municipal infrastructure projects
- Bridge and roadway construction
- Industrial facility development
Nonprofit & Institutional:
- Capital campaign construction documentation
- Facility renovation progress for donor transparency
- Community center developments
- Park and recreation improvements
Corporate & Commercial:
- Office buildouts and renovations
- Retail space transformations
- Manufacturing facility expansions
- Warehouse and distribution center construction
Government & Municipal:
- Public works projects
- Downtown revitalization initiatives
- Stormwater and utility infrastructure
- Parks and recreation facility development
That's exactly what we do best! Our timelapse production process begins with a comprehensive site consultation where we assess your project, understand your goals, identify optimal camera angles, plan for changing site conditions, and develop a capture strategy that tells your story most effectively. This planning phase is critical to creating compelling final videos that serve your organization's needs.
Graphic Design & Branding
Definitely! In fact, bundling services often creates better results and better value. When we design multiple materials together—like combining your logo design with business cards, brochures, and event materials—we can ensure perfect visual consistency across all touchpoints. Bundled projects also typically receive better pricing than ordering services separately. Let us know what you need, and we'll create a comprehensive package that works for your brand and budget.
We focus on the design work itself, but we're happy to collaborate with your printing company to ensure a smooth production process. We'll prepare all the necessary print-ready files with the exact specifications your printer requires. If you don't have a printer yet, we can recommend trusted partners we've worked with. While we don't handle the printing directly, we make sure you have everything needed for flawless production.
Absolutely. If you have established brand guidelines, we'll follow them meticulously to ensure all new materials maintain perfect consistency with your existing brand identity. We're experienced at working within brand standards for colors, fonts, imagery styles, and design systems. Just share your brand guidelines with us at the start of the project, and we'll make sure every design we create honors your brand standards.
Yes, we can accommodate rush projects depending on our current workload and the scope of your project. Rush timelines typically require expedited fees to prioritize your project and ensure our team can deliver quality work on a compressed schedule. Contact us as soon as possible with your deadline, and we'll let you know if we can meet it and what the timeline and investment would look like.
We deliver files in the formats you need for your specific project. For print projects, you'll receive print-ready files with proper specifications (or whatever format your printing company requests). For digital projects like social media graphics or web banners, you'll get optimized digital formats. We tailor the deliverables to match how you'll actually use the designs—there's no need for print files on a digital banner project! Just let us know your requirements or your printer's specifications, and we'll provide exactly what you need.
No, all our graphic design work is done entirely by our human designer, Diana, who is not only a skilled graphic designer but also an accomplished artist. We believe great design requires genuine human creativity, artistic intuition, and strategic thinking that AI simply cannot replicate. While we do use AI tools in other departments of our agency to streamline operational tasks, when it comes to your design work, you're getting 100% human artistry and expertise.
Project pricing depends on what you need designed, how many pieces, and your timeline. The best way to get an accurate quote is to contact us for a consultation where we'll discuss your specific project and provide a detailed proposal tailored to your budget and goals.
Yes, we can! If you don't have established brand guidelines, we have a couple of options: we can develop a visual direction based on your existing marketing materials and any design references you provide, or we can create a cohesive style specifically for your project that reflects your brand vision. Having brand guidelines certainly helps maintain consistency, but we're experienced at working with what you have and ensuring your designs still look polished and professional.
At minimum, we'll need to know your project goals, target audience, and any specific content or messaging you want to include. Depending on the project, you might also provide: existing brand assets (logos, fonts, colors), written copy or text content, photos or images you want used, competitor examples you like or dislike, and any technical specifications (like dimensions or print requirements). Don't worry if you don't have everything—we'll guide you through exactly what we need during our kickoff conversation.
We always start by understanding the end user—the actual person who will interact with your designs. This user-centered approach helps us create designs that are both genuinely helpful and visually stunning. From there, we move into a discovery phase to understand your goals, brand vision, and project requirements. Then we create initial design concepts for your review and feedback. After refining your selected direction through revision rounds, we finalize your designs and deliver all necessary files. Throughout the process, you'll have clear communication and opportunities to provide input, ensuring the final designs truly connect with your audience.
Website Design & Development
Website Maintenance & Care Plans
Yes! Our On-Ramp Assessment ($450) allows us to thoroughly evaluate any existing website, identify issues, and create a maintenance roadmap. We've successfully taken over maintenance for hundreds of sites built by other agencies or designers.
Absolutely. A website is never truly "finished." WordPress core software, plugins, and themes release security updates regularly. Without maintenance, your site becomes vulnerable to hacking, malware, and performance issues. Think of it like a car—even a brand new one needs regular oil changes and checkups.
Professional website maintenance for nonprofits typically ranges from $148-$548 per month depending on your support needs. Our Maintenance-Only plan starts at $148/month for core security and updates, while our Premier Plus plan at $548/month includes 4 hours of monthly content updates and strategic support. We also offer a 50% refund guarantee if our assessment reveals work beyond the initial scope and you choose not to proceed.
All care plans include best-in-class support. For critical issues like site downtime or security breaches, we prioritize emergency response and aim to have your site back online as quickly as possible, typically within hours.
Yes. WordPress releases security updates multiple times per month, and plugins update even more frequently. Cyber threats evolve daily. Monthly maintenance ensures your site stays protected, performs optimally, and remains compatible with the latest web standards. It's preventive medicine for your digital presence.
All our care plans include malware cleanup and emergency support. If your site is compromised, we'll remove the malware, restore your site from clean backups, patch security vulnerabilities, and get you back online quickly. We also implement proactive security measures to prevent future attacks.
We specialize in three primary areas: nonprofit organizations (especially youth-serving groups like Boys & Girls Clubs and Big Brothers Big Sisters), professional service firms (accountants, lawyers, financial advisors, consultants), and government communicators at municipal, county, state, and federal levels.
Website hosting is where your site files live on a server. Website maintenance is the ongoing work to keep your site secure, updated, fast, and functional. While hosting keeps your site online, maintenance keeps it healthy, protected from threats, and performing at its best. Our care plans focus on maintenance and can work with your existing hosting provider.
Podcast Studio Rental
No hidden fees. Our hourly rates include the studio, equipment, engineer, and standard file delivery. The only additional costs are optional add-ons you choose: rush delivery, advanced editing, custom graphics, live streaming, teleprompter, or additional recording time beyond your booked hours. We're completely transparent about pricing.
Absolutely. We welcome studio tours by appointment. Contact us to schedule a time to see our facility, meet our team, and ask any questions. Many podcasters like to visit first to ensure our space fits their vision.
Yes. While our Premium package includes professional editing, we also offer post-production services for any podcast - even if you didn't record with us. Services include audio mixing/mastering, video editing, color grading, graphics creation, and content repurposing for social media. Ask about our editing packages.
No. Our studio provides everything you need: professional microphones, audio interface, cameras, lighting, headphones, and all technical equipment. Just bring yourself, your guests, and your content ideas. We handle the rest. If you have specific branding materials (logos, graphics, intro music), you can bring those for integration (additional fees apply).
Yes. We're a full-service creative agency with 20+ years of storytelling experience. Beyond studio rental, we offer podcast strategy consulting, full podcast production (we handle everything), podcast editing, branded content creation, audience growth strategies, and content repurposing. Many clients start with studio rental and expand to full production as their podcast grows.
Our podcast studio rental rates range from $148/hour for audio-only recording to $298/hour for premium video podcast production with full editing and branding. All packages include a professional engineer, equipment, and file delivery. We require a 2-hour minimum booking. Volume discounts available when you book multiple sessions.
The cost varies depending on whether you want to produce independently or work with a full-service partner. Doing it yourself with basic equipment can start around a few hundred dollars for a microphone and recording software.
Working with a production partner like Captivation Agency means your investment covers the studio, the recording, the editing, the publishing, and the ongoing distribution, so your team carries none of the production burden.
Most organizations find that the time saved by outsourcing production makes a full-service approach the smarter investment.
Standard delivery is 48-72 hours after your session. For audio-only packages, you receive high-quality WAV files ready for editing or publishing. Video packages include raw footage. Need it faster? We offer rush delivery for an additional fee.
Perfect! Many of our clients are first-time podcasters. Our experienced engineer will guide you through the entire process, offer tips for better performance, and help you feel comfortable on mic and camera. We'll explain everything in plain English and make sure you leave with content you're proud of. No technical knowledge required.
Three key differences:
- Professional acoustic treatment eliminates echo and background noise that home recordings can't avoid,
- Our experienced engineer handles all technical aspects so you can focus entirely on content,
- Multi-camera video capabilities and professional lighting create visual quality that's impossible to replicate at home. Plus, you avoid the $5,000-$10,000 equipment investment.
All types! We've recorded interview shows, solo content, panel discussions, branded business podcasts, nonprofit storytelling, educational series, and more. Our flexible setup accommodates 1-2 people comfortably. Whether you're creating weekly episodes or occasional special content, our studio scales to your needs.
Audio-only podcasting focuses purely on sound quality - perfect for interview shows, narrative podcasts, and content consumed while driving or exercising. Video podcasts add visual elements with multi-camera setups, lighting, and editing -essential for YouTube distribution and social media clips. In 2026, 41% of podcast listeners prefer video content, making it increasingly important for audience growth. We offer both options to match your content strategy.
Podcasting for Nonprofits
Absolutely. That is the entire point of working with a full-service production partner.
You bring zero technical experience and zero production knowledge. Your job is to have a conversation about the work you already care deeply about.
Everything else is handled for you.
Video is not required, but it adds significant value.
A video-recorded podcast episode gives you far more content to work with. You can clip short video segments for social media, feature the human face of your guests on your website, and use the footage in donor communications and grant applications.
If the option is available, record video alongside audio every time.
Once a month is plenty to start. Consistency matters more than frequency.
A monthly episode that is well-produced and genuinely interesting will build more trust and loyalty than a weekly episode that feels rushed or inconsistent.
As your system grows and your library builds, you can increase frequency if it makes sense.
Start with the stories your audience already cares about. Donor impact stories. Staff journeys. Program participant experiences. Community partner perspectives. Board member reflections.
You are not creating entertainment. You are documenting the real human impact of your mission. That material is already around you.
It just needs a microphone and a system.